Janus Performance Management System

 



Volume 1

Dr. Jon Warner

In an effort to create a comprehensive and best practice package of performance management material in one place, we have created the Janus Performance Management System, an extensive performance management support system for organizations to ensure that individuals and teams are focused and assisted in achieving personal and enterprise wide goals and objectives.

Janus is a fully integrated suite of materials—paper-based or on-line—that will help individuals, teams, and whole organizations set effective performance goals, build competency standards, and conduct an effective appraisal. The system provided a comprehensive, step-by-step approach for both appraisees and appraisers, with training material, coaching guides, forms, and templates, all contained within three volumes. The Janus On-Line Assessment System can aid in managing the whole process, including the competency-based self, 180-degree, or 360-degree performing feedback assessment process.

Available On-Line or Paper-Based

  • All the Janus materials can be accessed, used, and printed from
    the web site.
  • All the Janus materials are provided in a 3-volume set.
  • Choose either a paper-based template or the Janus On-Line Assessment System for performing your feedback assessments.

Customizable and Reproducible

  • The Janus paper-based materials include all materials on Microsoft WordTM CDs, for easy customization and printing.
  • Both On-Line and Paper-Based, Janus may be reproduced and used freely at the site they are licensed for.

The Janus Performance Management System is divided into three major parts:

Volume 1

This volume provides a navigational guide to the whole Janus process, and explains how Janus can be tailored to match individual needs by developing the competencies that are most relevant to a particular individual. Seven training modules are included:

  • Introduction to the Performance Management System.
  • Taking the Performance Initiative
  • Setting Performance Goals and Objectives
  • Giving and Receiving Performance Feedback
  • Coaching for Performance Excellence
  • Conducting a Performance Update Discussion
  • Handling Unacceptable Performance


Volume 2
Volume 2

Performance management systems have two major goals: 1) Help individuals to achieve specific objectives in order to be successful in their organizational role and to develop their skills and abilities at a personal and/or professional level; 2) Meeting not only short-term but long-term development goals over a whole career for an individual.

Janus provides a comprehensive, step-by-step planning design to help manage this process effectively. Janus not only provides a suite of goal setting and appraisal forms and templates to help this action planning process, but also helps to ensure that all written documents are in plain language, complete, comprehensive, and easy-to-use. Three training modules are included:

  • Conducting an End of Cycle Performance Appraisal
  • Career Planning and Development
  • Performance Action Planning

Includes model evaluations for top-level, good, and poor-performers for the following job classes

  • Clerical
  • HR/Training
  • Service/Sales
  • Technical
  • Management


Volume 3
Volume 3
Janus is designed around a core set of thirty-six generic competencies that apply-to some extent-to all job roles.

Managers and individuals select up to ten of these competencies based on their particular job role. This functions as a personalized performance management system. One training module is included:

  • Performance Competencies

Also included:

  • Template for conducting paper-based self, 180-degree, or 360-degree assessments
  • 216 behavioral questions-six per competency
  • 216 pages of coaching recommendations-six per competency

The Importance of a Competency-Based System

Competencies typically only include behaviors that demonstrate effective or superior performance. Therefore, they do not include specific knowledge, but do include "learned" or practical experience, or the behavioral application of knowledge that produces a successful result. Competencies are not specific skills, but rather the application of skills that produces a successful result.
This is illustrated by the diagram.

This model is important because it provides a road map for the range of behaviors that produce excellent performance. It helps:

  • organizations to "raise the bar" of performance expectations;
  • individuals and teams to align their behavior with key organizational strategies; and
  • each individual to understand how to achieve expectations.

Navigating Janus Is Easy

Janus is designed to support both individuals in the performance management or appraisal process, as well as supervisors and managers who are expected to make it work effectively and deliver good results.

Although the range of materials is large (in order to be fully comprehensive), Janus has also been designed to be easy to navigate; each module can be used on a "stand-alone" basis.

Whether Janus is used On-Line or Paper-Based, we believe that it will help make performance management and development a mutually rewarding experience for all people that participate enthusiastically
in the process.
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